Guide on how to send an internship follow up email
It is natural to become uncomfortable or anxious weeks after applying or attending an internship interview without any update from the recruiter. It would be best not to panic; instead, be courageous to send an internship follow-up email.
An internship follow-up email is a great way to stay connected with potential employers and demonstrate your continued interest in the company. Whether you’ve just applied to an internship or attended an interview, sending a follow-up email is a significant step job search process. Crafting a well-written, personalized message that stands out among other applicants is essential. This article will provide tips on writing effective internship follow-up emails to help you reach your career goals.
What is an internship follow-up email?
An internship follow-up email is sent to the recruiter after submitting a job application or an interview with the Company. This email will remind them of your interest in the position and reiterate why you are the best candidate. It also serves as a way to check in on the status of your application and politely inquire about when you might expect to hear back from them. When writing an internship follow-up email, it’s essential to keep it brief and polite.
It could also be a message sent after ending an internship to thank those who provided guidance, support, or mentorship during the experience. It is also an opportunity to stay connected with the people you worked with and provide updates on any plans.
Generally, most people send an internship follow-up email as an application expecting an update on the hiring process.
Top reasons to send an internship follow-up email
After applying for an internship, a follow-up email is a great way to ensure your application is seen and remembered. Here are the top reasons you should take this step as an applicant.
- It is a perfect way to stay on top of mind with the hiring manager and demonstrate your enthusiasm for the opportunity. It is also a chance to remind them why you’re the best candidate for the job.
- It shows you are proactive, organized, and invested in the opportunity.
- It gives you another chance to highlight why you would be an excellent fit for the role. You can use this email to provide additional information about your qualifications, such as new certifications or awards, or to explain how your skills align perfectly with their need.
- It can help you build relationships with potential employers. Taking the time to send a thoughtful and concise message demonstrates that you are genuinely interested in the position and willing to go the extra mile. This can help you stand out from other applicants who may not think to follow up on their applications.
- It creates a positive impression and increases your chances of getting an interview or even being offered the job!
Best time to send an internship follow-up email
The best time to send a follow-up internship email as an applicant is approximately two weeks after you have submitted your application. Or one week after an internship interview with your recruiter, depending on the hiring stage. Doing this allows the potential employer enough time to review and consider your application, showing that you are eager and interested in the position.
You should also consider sending a follow-up email if you have not heard back from the employer after three weeks. This can be a polite reminder that you are still interested in the position and would like to know the status of your application. You may also include any new information or qualifications that need to be in your original application.
If you are still waiting to hear back from the employer after six weeks, sending another follow-up email is appropriate. It’s important to stay professional and polite throughout the process, even if the employer has not responded. Following up on your application demonstrates your commitment and dedication to securing an internship.
How to craft an internship follow-up email
Crafting an effective internship follow-up email is a great way to stay on the employer’s radar and demonstrate your interest in the position. You can follow these steps to craft a compelling follow-up email.
#1. Pick an engaging email subject description
The title of your email plays a significant role in how quickly the recruiter will attend to it. When choosing your subject title for a follow-up internship email, it is best to be creative, brief, and professional. You can use any of the thoughtful email descriptions below:
“Following up on [Position Title] Internship”
“Seeking Updated Status on [Position Title] Internship”
“[Your Name]”: Ready to Make an Impact at [Company]
#2. Appreciate the employer
Start by thanking the employer for considering you for the role and expressing your enthusiasm for the opportunity.
#3. Provide update
After the first step, you must provide a brief update on any relevant skills or experiences you have gained since applying, such as participating in a project or completing additional training.
#4. Enquire about your application status
The next step is to explain that you are writing to follow up on your application and inquire about its status. Include the date you applied or attended an interview and other relevant information that may help the recipient identify your application.
#5. Seek a call
Politely request a response or explanation regarding the status of your application. For example, you could say something like, “I would greatly appreciate it if you could provide me with an update on my application” or “I look forward to hearing from you regarding my application staYouy you show respect while ensuring your inquiry is noticed and addressed promptly.
#6 Provide your details
Ensure you provide your full name and contact details at the end of the letter. It could help the recruiter to contact you immediately or at a convenient time.
Here is a sample below for you to explore.
Subject: Following Up on Internship Application – [Your Name]
I hope this message finds you well. I am writing to follow up on my application for the [Position Title] internship at [Company]. My skills and experience make me an ideal candidate for this opportunity. I am eager to discuss how I can contribute to your team.
Please let me know if any additional information or documents would help in considering my candidacy. I look forward to hearing from you soon.
After an interview
Thank you for taking the time to speak with me about the internship opportunity. I am grateful for your consideration and enjoyed learning more about the role. After our conversation, I am excited about this opportunity and believe my skills and experience make me a great fit.
I look forward to hearing from you regarding the next steps in the process. In the meantime, please do not hesitate to contact me if you have any questions or need additional information. Thank you again for your time, and I hope to hear from you soon.
Frequently Asked Questions (FAQs)
How many internship follow-up emails should I send?
The number of follow-up emails you should send depends on the Company and the position you applied for. Generally, sending three follow-up emails after submitting your application is an excellent idea. The first should be one week after submission, the second two weeks after submission, and the third one week after an interview.
Can the internship follow-up email affect my pay package if I succeed?
An internship follow-up email will not directly affect your pay package. However, depending on the content of the email, it could have an indirect effect.
For instance, using the follow-up email to demonstrate your enthusiasm for the position and show that you are an excellent fit for the job may increase your chances of being offered a higher salary.
Can I still send an internship follow-up email if my interview result is unfavorable?
You can still send an internship follow-up email even if your interview result is unfavorable. Note that the purpose of the email should not be to ask why you were not selected for the position. Instead, it should be polite to thank the interviewer for their time and express your continued interest in the Company. Such acts leave a positive impression on the interviewer, which could lead to future opportunities down the road.
Sending an internship follow-up email can be a great way to reestablish contact and emphasize your interest in the position. Keep the email brief, thank your interviewer or contact for their time and consideration, include relevant materials if appropriate, and avoid becoming too pushy or desperate. Above all, remember that how you present yourself in writing is just as important as how you present yourself verbally.